Termination Process

The structured approach to ending an employee’s contract due to resignation, dismissal, or layoffs.
HR teams ensure fair termination practices by following legal guidelines, conducting exit interviews, and offering transition support. A smooth termination process maintains company reputation and reduces legal risks.

What are the steps of termination?

• Identify the cause or performance issue
• Document the incident(s) and provide warnings if applicable
• Consult with HR and legal counsel to avoid legal issues
• Schedule a termination meeting in private
• Explain the decision clearly and respectfully
• Collect company property (keys, laptop, IDs)
• Process final pay and benefits
• Communicate to the team and stakeholders (with discretion)
• Offer support or assistance if appropriate (such as outplacement services)
  
  

What is the procedure to terminate an employee?

• Gather all related documentation and performance records
• Hold a termination meeting with the employee (typically with a manager and a representative from HR)
• Explain the reasons honestly and respectfully
• Allow the employee a chance to respond or ask questions
• Provide information about final paycheck, benefits, and any severance pay
• Recover company equipment and revoke access (badges, accounts, files)
• Record the termination details in the employee’s file
• Inform relevant stakeholders and team members while preserving discretion and dignity